Nurturing Compliance: Essential Guide to Annual Filing for Companies

For entities registered under the purview of the Companies Act 1956 or Companies Act 2013, adhering to the annual filing protocol is non-negotiable. Annual filing, a mandatory process, is pivotal for maintaining regulatory compliance. Any lapses in filing can result in severe penalties and even lead to the disqualification of directors after a period of non-compliance.

Crucial Documents for Annual Filing:

  1. Annual Financial Accounts
  2. Board Meeting Records and Minutes
  3. Audit of Accounts by Statutory Auditors
  4. Directors Report
  5. Annual General Meeting Records

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Key Points to Emphasize:

  • All companies are obligated to prepare annual financial accounts and complete annual filing.
  • Auditing of the company’s annual financial accounts by a practicing Chartered Accountant is mandatory.
  • Filing Form AOC-4 and MGT-7 with ROC is a yearly requisite, even if the company is non-operational.
  • Delay in filing Form AOC-4 and MGT-7 incurs penalties of Rs. 100/- per day per form as additional fees.
  • Non-filing for more than 2 years may lead to company closure by ROC, and beyond 3 years results in the disqualification of directors under Section 164 of the Companies Act.

Comprehensive Annual Filing Process:

1.Board Authorization:

Conduct a Board Meeting to empower the auditor for financial statement preparation and authorize the director or company secretary to formulate the Board Report and Annual Return.

2.Approval Meeting:

Follow up with another Board Meeting to ratify the statements and reports, drafting them under the guidance of the company’s directors.

3.Annual General Meeting (AGM):

Hold the AGM where shareholders endorse the financial statements and reports. Crucial resolutions should be passed during this meeting.

4.E-Forms Preparation:

Draft all necessary e-forms, ensuring accuracy and completeness in line with MCA guidelines.

5.Filing with MCA:

Submit the e-forms along with the prescribed government fees to MCA for ROC filing.


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Embark on the annual filing journey diligently, ensuring that your company, whether situated in Ghaziabad, Rajnagar Extension, RDC Indirapuram, Muradnagar, Modinagar, Kavinagar, Govindpuram, Noida, Delhi, or Moti Nagar, Delhi, remains compliant and resilient in the corporate landscape.

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